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Bylaws

Institutional Effectiveness Committee Submenu

PURPOSE

The Institutional Effectiveness Committee (IEC) is a shared governance committee of the College Council. It is based on college data and input from shared governance constituencies; IEC recommends annual institutional priorities to strengthen program practices to maintain quality instruction and services and improve student achievement and learning.

CHARGE

  1. Review and update the mission statement, in conjunction with the program review cycle (every 3 years), with college-wide participation.
  2. Annually reviews District Strategic Goals and Institutional Objectives by completing the following:
    • Create/align college goals/objectives with District Goals.
    • Establish annual committee goals during the month of September.
    • Annually create and recommend institutional priorities based on the College Educational Master Plan and the District strategic educational goals.
  3. Work with administration for creation of the Planning Summit agendas that align with institutional goals.
  4. Evaluate and validate annual program updates and program reviews, using an established rubric (November/December).
  5. Review proposals and reports from shared governance entities and internal and external constituencies, make recommendations to the College Council with alignment to the College’s Educational Master Plan and priorities.
  6. At the first meeting of each academic year establish committee goals. Periodically assess the progress towards the goals and create a summary report at the end of the year for submission to College Council.
  7. Provide leadership for the Annual review and update of the College Educational Master Plan.

COMMITTEE TASKS

  1. Election of co-chair (College President appoints one co-chair), 1st meeting in September.
  2. Create yearly calendar for IEC, last meeting in May and review at the 1st meeting in September.
  3. Review By-Laws, 1st meeting in September and modify as needed.
  4. Set IEC annual goals in September.
  5. Create working sub-committees to fulfill charge duties, as needed.

IEC WORKING GROUPS

  1. First meeting duties of Working Groups: Assess their responsibilities, develop a workplan to present to the
  2. Working Groups create and recommend institutional priorities annually based on the College’s Educational Master Plan and the District Strategic Goals.

MEMBERSHIP

  1. Two (2) Administrators appointed by the College President: one from Instruction and one from Student Services.
  2. Five (5) Faculty appointed by the Merritt College Academic Senate at least one of whom should be noninstructional faculty.
  3. Three (3) Classified shall be appointed by the Merritt College Classified Senate.
  4. One (1) or two (2) Students appointed by the ASMC, with the allowance of a proxy vote.
  5. Ex-officio, voting members include College Research and Planning Director and Vice President of Instruction.

MEETING SCHEDULE

  1. IEC will meet once a month, generally on the 2nd Wednesday of each month from 3:00 to 5:00 pm. As an important, high level, working college committee, every effort will be made to schedule ALL the meetings for the full 2–hour time period.
  2. Working Groups will set the times for their meetings that correspond to their members’ schedules.

APPOINTMENT, VACANCIES & ELECTION OF CHAIRPERSONS

  1. One of the Co-chairs will be the College Research and Planning Director
  2. The faculty or classified Co-chair will be elected each year at the 1st meeting in September.
  3. If the faculty or classified Co-chair cannot continue in his or her position, a replacement will be elected by a majority vote of the committee. If the president’s appointed Co-chair cannot continue, then the president will appoint a replacement.

DUTIES OF CO-CHAIRPERSONS

The role of the co-chairpersons includes the following:

  1. Prepare and distribute agendas.
  2. Conduct the committee meetings.
  3. Edit meeting notes/minutes.
  4. Set the calendar of the committee meeting in accordance with the college’s governance calendar.
  5. Keep informed of State, local and District issues impacting Merritt College, including and not limited to the Planning and Evaluation of programs.
  6. Supervise the orientation of new members and on-going training of continuing members.
  7. Serve as a resource for departments in the planning process.
  8. Disseminate minutes.
  9. Facilitate the functioning of the committee.
  10. Report regularly to the Academic Senate, Classified Senate and the ASMC and the College Council.

PROCEDURES

  1. Regular meeting will be held at least once a month during the regular academic year. If a holiday falls on that day, the meeting will be rescheduled. The Co-Chairs may call extra meetings if special needs require them.
  2. A quorum will be 51% of the active voting members. A quorum must be present in order for IEC to conduct business. All actions by the committee shall require a simple majority.
  3. The Co-Chairs will determine the agenda for each meeting. Materials for the agenda must be submitted to the co-chairs at least five working days preceding a scheduled meeting, unless it is an emergency meeting. The College President, Academic Senate President, Classified Senate President, ASMC President as well as any member of the IEC may submit agenda items (as standing items, new business.)
  4. The actions and deliberations of IEC are to be consistent with Board Policy 2510 & Administrative procedures 2511 implementing Title 5 of State regulations.

AMENDMENTS

  1. Amendments to these by-laws may be proposed by any member of the committee or the College President.
  2. Proposed changes will be circulated and reviewed for comments by Classified Senate, Academic Senate, and the Associated Students of Merritt College.
  3. Amendments will be considered adopted by IEC when approved by two-thirds of the voting membership and then forwarded to the College Council for final approval.

*Reviewed by IEC 9/6/2020
*Approved by College Council 10/28/20