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COLLEGE BUDGET COMMITTEE (CBC)
FUNCTION

The College Budget Committee (CBC) is an advisory body to the President via the College Council in matters
relating to budget development processes, procedures, and the allocation of funds. All major budget issues are
discussed collegially through the governance process before a decision is made by the College President.

CHARGE OF THE COMMITTEE

  1. To advise on the development of budgetary policies, processes, and timelines
  2. To receive and review budget proposals from departments and/or program areas and to recommend funding priorities for an overall college budget
  3. To review and recommend the overall College Budget with respect to:
    1. Unrestricted General Funds
    2. Instructional Equipment and Supplies
    3. Restricted Categorical Funds
    4. Facilities Revenues and other cash receipts
  4. To review as “Information Item Only” Classified, Faculty, and Administrative Hiring Prioritization Lists (standing agenda item) as it relates to budget, potential salary savings, and position control.
  5. To review as “Information Item Only” all Categorical Funding and grants (including new and ongoing), as well as Student Use Fee, Measures E, Measure G, and CARES (standing agenda item)
  6. To support members of our College community in better understanding our budget process
  7. To engage in self-directed study, to meet its regulatory obligations under Title 5 of the California Code of Regulations, and to maintain authority delegated by the State Chancellor’s Office
  8. To review FTES (Full Time Equivalent Students)/FTEF (Full Time Equivalent Faculty) as it relates to budget (standing agenda item)

MEMBERSHIP

  1. The three (3) members of the Merritt College Administration will be the Vice President of Instruction, Vice President of Student Services, and Business/Administrative Services Manager. In case of vacancies, The President of the College shall appoint another administrator.
  2. Four (4) faculty representatives appointed by the Merritt College Academic Senate. Reappointments are allowed.
  3. One (1) student representative appointed by the Associated Students of Merritt College (ASMC).
  4. Four (4) Classified Employees appointed by the Merritt College Classified Senate. Reappointments are allowed.
  5. The College President will be an ex-officio, non-voting member.

APPOINTMENT, VACANCIES & ELECTION OF CHAIRPERSONS

  1. During March of each year, the CBC CO-Chairpersons will inform the Merritt College Academic Senate President, the ASMC President, and the Classified Senate President of any vacancies for the following fall semester within their respective areas. The three (3) senate presidents will make appointments to fill those vacancies and forward them to the CBC Co-Chairpersons by the last regular CBC meeting of the academic year.
  2. The terms of office of all regularly appointed members will begin with the first regular meeting of the fall semester. The term of office of members appointed to fill vacancies during the year will begin with the next
    regular meeting.
  3. The CBC will be co-chaired by the Director of Business and Administrative Services and an elected faculty
    member.
  4. At the last regular CBC meeting of the academic year, the CBC will elect the faculty co-chair for the following academic year.

DUTIES OF CO-CHAIRPERSONS

The role of the co-chairpersons is to work collegially to do the following:

  1. Perform all duties listed in the College Council constitution, Article IV
  2. Set the calendar of committee meetings
  3. Keep informed of State, Local and District issues impacting the Merritt College budget
  4. Serve as a resource for departments in the budget development process

MEETINGS

  1. The actions and deliberations of the CBC are to be consistent with Board Policy 2510 & Administrative Procedures 2511 (attached) implementing Title 5 of State regulations. The CBC will make every effort possible to reach an agreement regarding proposals to recommend to the College Council.
  2. Individuals with business before the CBC are encouraged to be present or send a knowledgeable representative when that business is on the agenda.
  3. When considering a proposal, the CBC may vote to approve, disapprove, may refer to another College.
  4. Committee or may refer the proposal back to the originator with instructions to revise.
  5. At the meeting of the College Council following each CBC meeting, one of the CBC Co-Chairpersons will
    present to the Council, in person and in writing, a report of all recommendations.
  6. The administrative CBC Co-Chair will be responsible for the recording and distribution of minutes and other
    pertinent materials.
  7. Emergency meetings of the CBC may be recommended by the College President, the College Council, or a CBC Co-Chair.

AMENDMENTS

Amendments to these by-laws may be proposed by any member of the CBC or by the College President or
College Council. Proposed amendments to these by-laws should be circulated and reviewed for comments by all
constituent groups. Comments should be received at least one month before the next CBC meeting. Amendments
will be considered adopted by the CBC when approved by two-thirds of the voting membership and then
forwarded to the College President.

*Reviewed by the CBC 10/21/20
*Approved 10/28/2020