Design Draw Build Inc
Company Name
Design Draw Build Inc
Address
3106 Shattuck Ave, BERKELEY, CA, 94705, United States
Contact Name
Leanne Davis
Phone Number
5108332643
Email Address
leanne@designdrawbuild.com
Company Website
Job Title
Office Manager
Sector
Business/Consulting/Administration & Office Work
Part Time/Full Time/Other
Part-Time
Is it a student job?
No
Wage/Salary
TBD
Education Level
High School, Associate Degree, Bachelor’s Degree
Job Description
Seeking an exciting new Office Manager for a well-established Design-Build firm here in Berkeley (soon to be Oakland), CA.
Our ideal candidate will be able to think about new ways in which the company can strengthen its mission and grow in a healthy, sustainable way, and then work to implement these strategies. A future critical member of our team who can create a positive work environment in the studio and help keep the team organized and help the business grow. The position is set to work alongside both the CEO and Controller, as well as liase with our vendors, customers, Design Staff, Project Managers, and the team out in the field.
You as our future Office Manager will have a willingness to learn and can-do attitude to ensure tasks and projects get completed in a timely manner. You will have proficiency in and have an interest in the following:
Marketing
• Develop and implement a stronger marketing strategy.
• Posting to Facebook, Houzz, Google +, Tweeting routinely.
• Monthly Company newsletter.
• Website / Design Updates – WordPress based.
• Coordination with photographers to capture completed project photos.
• Creation of project and constructions signs and banners.
• Marketing materials and coordination.
Bookkeeping
• Prep work for the Controller with monthly Bank and Credit Card reconciliation.
• Work directly with Controller and CEO to ensure all bills, invoices, payroll, health care, and insurances are accurate and up to date.
• Assist with daily journal entries: Pay & record all bills (AP). Receive and record all client payments (AR).
• Assist with recording estimates/invoices & schedule of payments, receipts, time sheets, YTD Reports, update vendor, employee & customer.
• Assist with billing & filing maintaining Client & Vendor accounts past/present.
Operations
• Help Project Managers with ordering and hiring subcontractors as needed.
• Assemble Binders: New Client / Project, OSHA, Bank Statements, Insurance, etc.
• Order supplies, willingness to pick up or drop off materials.
Insurance
• Gather and Receive License Information, W-9’s and Certificates of Insurance which include: workers comp and general liability coverage for all of our sub-contractors.
• Collect the Driver’s Licenses and Insurance and W-4 information for employees.
• Collect Unconditional / Conditional Waivers on each released payment.
HR/Compliance
• Be the human resources guru and help foster the company culture.
• New Hire paperwork – assist in the Onboarding of new employees: to include Healthcare quotes and new hire paperwork.
Knowledge, Skills, and Abilities
• At least 2-5 years of experience in an office environment, preferably in an associated industry.
• Proven success in all phases of an architecture, design, and/or construction office environment. (Ideal but not required)
• Proficiency with QuickBooks with at least 1 year of experience.
• Photoshop and InDesign Skills are preferred.
• WordPress background and navigation.
• Creative problem solving, organizational, and time management skills.
• Clear and concise communication skills, both verbal and written.
• Willingness and can-do attitude to ensure tasks and projects get completed in a timely manner.
Design Draw Build Inc. does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, subcontractors, vendors, and clients.
Design Draw Build is an equal opportunity employer. We will not discriminate and will take affirmative action measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, color, gender, national origin, age, religion, creed, disability, veteran’s status, sexual orientation, gender identity or gender expression.
How to Apply
Email a cover letter and resume
Expiration Date
September 15, 2018