frog Design
Company Name
frog Design
Address
1130 Howard Street, San Francisco, CA, 94103, United States
Contact Name
Alyssa Cavalli
Phone Number
Email Address
alyssa.cavalli@frogdesign.com
Company Website
Job Title
Front Desk Administrator/Office Coordinator
Sector
Creative Art & Design, Technology
Part Time/Full Time/Other
Full-Time
Is it a student job?
No
Wage/Salary
$21/hour
Education Level
Associate Degree
Job Description
Join us to do the best work of your life.
At frog we are united by our shared passion for outcomes that transform the human experience. We accomplish these outcomes by taking on complex challenges, big asks, and things that have never been done before. We look beyond point solutions and apply design to the creation of new strategies, systems, and—in some cases—entirely new businesses. We know that takes all types of people. We believe that diverse backgrounds and experiences creates a stronger frog.
Our work is transformational because our people are extraordinary. frogs are analytical and artistic, conservative and unconventional, technical and whimsical. We look for hybrid talents and build teams around divergent expertise, which allows us to solve problems and uncover opportunities in unique ways. frogs are some of the best talent in the world, and together we advance the human experience through design.
The Position: Front Desk Administrator / Office Coordinator
We are seeking a Front Desk Administrator / Office Coordinator who loves to work in a fun, yet fast-paced creative environment. The ideal candidate will create a positive welcoming environment for frog employees, clients and guests, while assisting with maintaining a high level of professionalism when providing various administrative assistance to frog’s other teams.
The person in this position must be a team player, ambitious and self-motivated in a high-pressure, untraditional environment. Administrative representative to specified departments for such tasks as written communications, meeting schedules, light travel coordination, etc.
The Contribution:
-Manages and maintains the appearance of the reception area
-Providing customer service for visiting client / frog visitors
-Maintain conference room calendars (including appointments and reminders),
-Maintains the appearance of the conference rooms, client areas and break rooms
-Answer and transfer incoming calls
-Enter timesheets for your respective studio on a weekly basis using timesheet tool (SAP)
-Receiving, sorting, distribution and shipping of mail, faxes, and packages
-Arranges catering, meeting coordination, set-up, breakdown and all studio event preparation
-Manages visitor security access card de/activation, distribution and retrieval process
-Serve as primary contact and provide day to day support to the Director of Cross Studio Operations
-Thorough knowledge of company’s operational duties
-Demonstrate judgment, tact and diplomacy in dealing with internal and external customers
-Ability to obtain solutions on complex issues and challenges as they arise
-Assist administrative duties to other departments as needed
Other duties as assigned
You Are:
Someone who wants to influence your own development. You’re looking for a company where you have the opportunity to pursue your interests across functions and geographies, and where a job title is not considered the final definition of who you are, but the starting point. You bring to the organization the following competencies:
-1-3 years of experience in an administrative capacity
-Ability to prioritize and be proactive
-Excellent organizational skills
-Knowledge of phone system
-Self-starter and needs minimal supervision
-Database experience; SAP experience a plus
-Excellent interpersonal/communication skills
-Resourceful, meticulous and ability to maintain confidentiality are critical
-BA/BS or equivalent education a plus
How to Apply
https://www.frogdesign.com/careers/jobs/1062550
Expiration Date
July 31, 2018