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Bylaws

CURRICULUM AND INSTRUCTIONAL COUNCIL (CIC)
By-Laws

 

FUNCTION

The Curriculum and Instructional Council (CIC) is a committee of the Academic Senate and thus makes its recommendations to the Senate as well as to the Vice President of Instruction on matters relating to curriculum and instruction (see attached Board Policy 2510, Administrative Policy 2511, and Title 5 language on Academic and Professional Matters).

CHARGE OF THE COUNCIL

  1. To review and make recommendations on all curricular matters, including approval of new programs and courses, course revisions or deactivations, prerequisites and corequisites, and placement of courses within disciplines.
  2. To review and evaluate courses and programs periodically and make recommendations.
  3. To review and recommend changes in general education requirements and graduation requirements.
  4. To recommend procedures and policies affecting curriculum.
  5. To engage in self-directed study, to meet its regulatory obligations under Title 5 of the California Code of Regulations, and to maintain authority delegated by the State Chancellor’s Office.

 

MEMBERSHIP

  1. Four (4) faculty representatives, from different instructional areas, appointed by the Merritt Academic Senate. Terms of office for all committee members should be 2 years, with members being able to succeed themselves if so appointed by their academic senate, and staggered to develop and retain experienced curriculum committee members
  2. Two (2) additional faculty representatives shall serve as alternates to the faculty voting representatives. In the absence of the faculty voting representatives, the alternate will be able to vote. Alternates will regularly attend meetings.
  3. One (1) student representative appointed by the Associated Students of Merritt College (ASMC). The term of office will be one year, with voting privileges conferred starting the second semester. Reappointments will be allowed, in which case the student representative will have voting privileges for the full term of the reappointment.
  4. Articulation Officer
  5. Curriculum and Student Learning Outcomes Assessment Specialist
  6. One (1) counselor (faculty)
  7. The Deans and Vice Presidents are non-voting, ex-officio members and will regularly attend CIC meetings to participate in discussion on matters that affect their areas.

 

APPOINTMENTS, VACANCIES, AND ELECTION OF CHAIRPERSON

  1. During March of each year, the CIC Chairperson will inform the Merritt Academic Senate President and the ASMC President of any vacancies for the following fall semester within their respective areas. Appointments to fill those vacancies will be forwarded to the CIC Chairperson by March 30.
  2. A vacancy may be declared when a member is absent for three CIC meetings within one semester. The CIC chair will then inform the Academic Senate president of the vacancy, who will appoint a replacement within two weeks.
  3. If an appointed position becomes vacant during the regular school year, or an appointee becomes inactive, the CIC Chairperson will notify the officer (i.e., the College President, Academic Senate President, or ASMC President) who made the appointment within two weeks. That officer will appoint a replacement to serve the remainder of the term of the original appointee, and will notify the Chairperson within one week of the
    appointment.The terms of office of all regularly appointed members will begin with the first regular meeting of the fall semester. The term of office of members appointed to fill vacancies during the year will begin with the next regular meeting. If the Chair resigns or is unable to complete his or her term, the Vice Chair will fill out the term.
  4. Every even year, in May, the CIC will elect a Chair and a Vice Chair from among its faculty members, subject to the advice and consent of the Merritt Academic Senate. No person may serve more than two (2) consecutive terms as Chairperson unless authorized by the Academic Senate.

 

CHAIRPERSON DUTIES

(Taken directly from California Community College Academic Senate publication, “The Curriculum Committee: Role, Structure, Duties, and Standards of Good Practice,” adopted Fall 1996.)

The role of the faculty Chair includes the following:

  1. Prepare the agendas with the help of the Curriculum Specialist
  2. Conduct the council meetings
  3. Set the calendar of council meetings
  4. Keep informed of curriculum standards (including Title 5, the Program and Course Approval Handbook, the Peralta Program and Course Approval Process Manual, intersegmental and accreditation standards)
  5. Supervise the orientation of new members and on-going training of continuing members
  6. Assist discipline faculty in the curriculum development process
  7. Assure that council functions take place smoothly: Technical review, prerequisite review, Student/Program Learning Outcome development, distance education review, library sign-off, and program review reports to the committee
  8. Report regularly to the Academic Senate and College Council
  9. Present final version of curriculum recommendations to the Council on Instruction, Planning, and Development (CIPD), and the Board
  10. Review catalog drafts for concurrence with approved changes

 

PROCEDURES

  1. Regular meetings will normally be held twice a month, but shall meet at least once a month, during the regular academic year. The CIC Chairperson may call extra meetings if special needs require them.
  2. A quorum will be 4 of the active voting members. A quorum must be present in order for the CIC to vote.
  3. The CIC Chairperson and the Curriculum and Student Learning Outcomes Assessment Specialist, in consultation with the Vice President of Instruction, will determine the agenda for each meeting. Materials for the agenda must be submitted to the Chairperson at least two (2) weeks prior to the scheduled meeting.
  4. The agenda, minutes of the previous meeting, and pertinent materials will be distributed to the following parties at least 72 hours preceding a scheduled meeting:
    • Physically posted for public viewing
    • CIC Members
    • College President
    • Vice Presidents
    • Deans
    • Department Chairs
    • Academic Senate President
    • Merritt Library
    • Campus Website (posted)
    • Other campus communication systems reaching all faculty and staff
  5. Individuals with business before the CIC are required to be present, or to send a knowledgeable representative, when that business is on the agenda. Items for which there is no appropriate representation present may be postponed to a later meeting at the discretion of the Chairperson.
  6. When considering a proposal, the CIC may vote to approve, to disapprove, or to refer the proposal back to the originator with instructions to revise.
  7. At least once a month the CIC Chairperson (or his/her designee) will present to the Academic Senate, in person or in writing, a report of all official actions taken by the CIC. Any minority recommendations of the CIC must be submitted to the Academic Senate within 30 days of the CIC vote before recommendations of the CIC are acted upon by theVice President of Instruction. The senate may, upon its discretion, either act upon the minority position with a motion, relay the minority position to the Vice President of Instruction or do nothing.
    7a. Actions not approved by the Vice President of Instruction will be promptly returned to the CIC Chairperson and the Senate President with a written rationale in an effort to reach consensus of the CIC Chair, the Senate President, and the Vice President of Instruction.
  8. Only actions that are approved by the CIC and reported to the Academic Senate, reviewed by the Vice President of Instruction/President will be forwarded to the District Council on Instruction, Planning and Development (CIPD), and the District Chancellor and Board of Trustees for final approval.
  9. On a regular basis the Vice President of Instruction will report to the CIC any matters considered by the College Educational Master Planning Committee (CEMPC) that pertain to procedures or policies related to curriculum.
  10. The Curriculum and Student Learning Outcomes Assessment Specialist will record and distribute minutes and other pertinent materials.

 

AMENDMENTS

Amendments to the By-Laws of the CIC are made by written and adopted resolution of the Academic Senate after consultation with the CIC, the Vice President of Instruction, and the College President, provided that such amendments do not conflict with the policies of the CIPD.

* Draft 1: Approved by CIC 9/25/03
* CIC By-Laws Amendment F03.doc, Kt/jh 10/l/03
* Revised Draft 2: Approved by Governance Subcommittee 1/26/04
* CIC By-Laws Rev 0104, Cajc 2/11/04
* Draft Approved by CIC 2/12/04
* CIC By-Laws Rev 0204.doc, CIC/jh 2/18/04
* Draft 3 (dated 1/26/04): Draft reviewed and accepted as progress report by College Council 2/18/04
* Final Draft Approved by CIC 2/26/04
* CIC By-Laws Rev Draft4 2-26-04.doc, CIC/jh/cajc 2/26/04
* CIC By-Laws Rev Draft4r 3-1-04.doc, jh 3/1/04
* Draft 4: Edited by Governance Subcommittee Chair 2/26/04
* Draft 4r: Edited by C/C/jh 3/1/04
* 3/12/04 Forwarded to College Council for endorsement, cjc
* 3/17/04 Reviewed and edited by College Council, cjc
* Formally adopted and approved by College Council March 25, 2004r
* Draft 5 Edited by CIC 9/09-11/09
* Approved by Academic Senate November 5, 2009
* Approved by the College Council 11/17/10
* Draft 6 Edited by am/cc 1/6/2016
* Draft 6 Sent to CIC members for comment 2/2/2016
* Draft 6 Approved by CIC 2/11/2016
* Draft 6 Formatting fixed cc 2/17/2016
* Draft 6 Approved and edited by Academic Senate 2/18/2016