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By-Laws

I. Duties of Officers and Senators

President

    1. Serves as the official representative of the Merritt College Classified Senate (MCCS).
    2. Responsible for all required reports and recommendations.
    3. Chairs all regular Senate and staff meetings.
    4. Oversees and appoints representatives to committees and subcommittees requiring MCCS representation.
    5. Serves on college committees requiring the MCCS President.
    6. Meets with the Merritt College President when needed.
    7. Serves on the Peralta Classified Senate.
    8. Sets agendas for all MCCS meetings.
    9. Performs other duties as required by office.

Vice President

    1. Assumes duties of President during the President’s absence at the request of the President, or for the unexpired term in the event the President cannot serve.
    2. Facilitates all regular Senate and Staff meetings.
    3. Assists committee and subcommittee chairpersons as needed.
    4. Oversees all reports, finance matters, and minutes in conjunction with the Secretary and Treasurer, as needed.
    5. Performs other duties as required by office.

Secretary

    1. Acts as chair and meeting facilitator in the absence of the President and Vice President.
    2. Serves as official Historian of Merritt College Classified Senate and archives the minutes.
    3. Responsible for dissemination of documents to the MCCS and Classified Staff.
    4. Responsible for reservation of meeting location.
    5. Performs other duties as required by office.

Recorder

    1. Minute-taker for all MCCS meetings.
    2. Provides Secretary with all minutes for distribution.
    3. Responsible for roll call and records of all MCCS meetings.
    4. Performs other duties as required by office.

Treasurer

    1. Acts as chair and meeting facilitator in the absence of the President, Vice President, and Secretary.
    2. Maintains financial records, disburses funds, and submits financial reports to the MCCS and staff bi-annually during the academic year.
    3. Actively seeks contributions from staff and other campus branches.
    4. Co-chairs all fundraising committees.
    5. Performs other duties as required by office.

Public Information Officer

    1. Maintains MCCS webpage.
    2. Creates three newsletters per academic year: summer, fall, and spring.
    3. Calendars all MCCS events.
    4. Performs other duties as required by office.

Senator

    1. Attends regular MCCS meetings with full voting rights.
    2. Reports matters from Classified Staff and others, which may be of concern to the MCCS. Serves as a liaison for their respective departments and/or divisions.
    3. Reviews and presents committee reports for MCCS action when appropriate.
    4. Serves on committees and subcommittees as appointed by the President.
    5. Performs other duties as requird by office.

II. Meetings and Minutes

    1. The MCCS shall meet a minimum of eight (8) times per academic year.
    2. The time and place of regular MCCS meetings will be determined at the second meeting of the newly elected MCCS.
    3. Attendance is mandatory at MCCS meetings. It is the responsibility of the Senators to report unavoidable absences.
    4. Three unreported absences may result in replacement by the MCCS.
    5. A general Classified Staff meeting shall be held a minimum of two times per year.
    6. Approved minutes shall be distributed to all Classified Staff and archived on the MCCS website.

III. Committees and Appointments

    1. The MCCS shall establish its own permanent and, when appropriate, ad hoc committees to assist in the development and implementation of policies and procedures relating to operational, environmental, and educational matters, as they pertain to the Classified Staff.
    2. The President shall make all appointments to college committees and MCCS subcommittees based on the recommendation and approval of the MCCS.
    3. The President shall make all college committee appointments in cases of vacancies and unexpired terms with ratification of the MCCS.

IV. Quorums

    1. Quorums shall exist when fifty percent of the MCCS body is present. In absence of a quorum, issues may be discussed, but no actions may be taken.

V. Terms of Office

    1. Senators shall serve a term of two years, from July 1 to June 30 of the second year. Half of the MCCS shall be elected in alternate years.
    2. MCCS officers shall serve a term of one year, from July 1 to June 30.
    3. Permanent MCCS committee chairs shall serve a term of one year, from July 1 to June 30.