San Francisco Estuary Institute
Company Name
San Francisco Estuary Institute
Address
4911 Central Ave, Richmond, CA, 94804, United States
Contact Name
Linda Russio
Phone Number
5107467334
Email Address
Linda@sfei.org
Company Website
www.sfei.org
Job Title
Administrative Services Assistant
Sector
Business/Consulting/Administration & Office Work
Part Time/Full Time/Other
Full-Time
Is it a student job?
No
Wage/Salary
44,000-49,000
Education Level
Associate Degree
Job Description
SFEI Job Description
Requisition No: OPS 18-04
Job Title: Administrative Services Assistant
Position
The Administrative Services Assistant is a member of the Operations (Ops) Department. This is a full time position.
Operations Department Description
The Ops Department plays an integral role within a busy non-profit organization. The main purpose of the department is to provide a rewarding professional experience for all staff members, to help technical and scientific staff maximize their effectiveness, and to enable our collaborators and partners to join us in achieving common goals.
The Ops Department supports an internal system of performance measurement and management, while helping to maintain a collegiate culture of accountability. We also ensure that appropriate resources are in place and applied for the most efficient and effective delivery of the Institute’s scientific and technical products and services.
About SFEI
Our mission is to provide scientific support and tools for decision-making and communication through collaborative efforts that promote healthy aquatic ecosystems.
SFEI offers an enjoyable workplace, has excellent employee retention, and provides the candidate the opportunity to play a key role in the Institute’s mission to use scientific understanding to protect and enhance the San Francisco Bay-Delta environment.
The Institute offers a generous benefit package (http://sfei.org/jobs/#benefits).
Qualifications
Requirements
• 2-year Associate degree or equivalent experience required. Minimum 2 to 5 years office service experience supporting multiple departments.
• Candidates should be a self-starter, dependable team player and natural creative problem solver.
• Knowledge of Microsoft Office suite – Google, Excel, Word. Comfort working with Google Apps (Google Calendar, Gmail, Google Doc/Sheets/Slides).
• Possess high organizational skills in managing multiple projects simultaneously and has the ability to create organizational systems and processes
• The employee must occasionally lift and/or move up to 25 pounds
Responsibilities
General Administration
• Answer phones /greet visitors
• Copy/file/fax/mail distribution
• Help coordinate and execute employee appreciation events, including communication to staff, and day-of-event support
• Assist staff with office equipment issues
• Inventory of office supplies & purchasing
• Stock supplies (supply cabinet, kitchen, snack cabinet & storage room)
• Register staff for conferences, classes and other training.
• Travel arrangements for staff and visiting guests
• Meeting coordination (in house & off site)
• Assist Executive Director with Board meeting prep and transcribe meeting minutes.
• Accounts receivable –process bills/invoices for payment
• Assist with office set up/office moves
• Complete daily check of facilities for appearance, orderliness, lights working, furniture in place, etc., record areas in need of repair and take action to handle or follow up to be sure items are addressed as needed
• Maintain truck logs and maintenance schedules
• Special projects assigned by the Administrative Services Manager
Advancement Opportunity: The Administrative Services Assistant will have the opportunity to lead aspects in a variety of projects managed by SFEI and be encouraged to advance professionally by acquiring and enhancing her/his technical skills and education. Opportunities for increasingly advanced work will be available, and successful execution of these tasks will contribute to advancement potential.
To apply, send your cover letter, requisition number and resume to resumes@sfei.org. No phone calls please. SFEI is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. For more information on our mission, values, programs, and staff, visit the San Francisco Estuary Institute web site www.sfei.org.
How to Apply
To apply, send your cover letter, requisition number and resume to resumes@sfei.org. No phone calls please. SFEI is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. For more information on our mission, values, programs, and staff, visit the San Francisco Estuary Institute web site www.sfei.org.
Expiration Date
April 16, 2018