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Merritt College 2015 Accreditation Self Evaluation Timeline

What to Expect as a Standard Committee Member

FALL 2013

September 27—Preparing to Conduct an Accreditation Self Evaluation:

  • Self-Evaluation Faculty Co-Chair selected and reassigned;
  • Self-Evaluation Audit instrument prepared and submitted for adoption; and
  • Self-Evaluation Timeline submitted to, reviewed and adopted by, College Council.

October – November—Launching the Self-Evaluation Process

  • Convene the Accreditation Steering Committee:
    • Assign administrative co-chairs
    • Select faculty or classified co–chairs
    • Complete ACCJC training
    • Recruit and assign members to the Standards Work Groups (Co-Chairs)
  • Team Building Session:
    • Face-to-face introductions to Self-Evaluation Team
    • Review goals, the process, and the resources for the Self-Evaluation effort
    • Discuss and schedule for future meetings.
    • Work Group Sessions:
      • Review goals, the process, and the resources related to your standard
      • Review Self-Evaluation Audit instrument for your standard
    • Discuss timeline and schedule for conducting an audit of your standard
    • Discuss timeline and schedule for collecting and aggregating the audit findings for your standard
    • Following the audit, identify general data and other information that your Work Group will need access to support your conclusions and any potential improvement plans your Work Group may suggest to enhance institutional effectiveness in meeting your standard.
      • Discuss timeline and schedule for future meetings. Note: Flex credit available for faculty for these meetings.

November—Follow-Up

  • Work Group Co–chairs meet with the Accreditation Liaison Officer and the Accreditation Self-Evaluation Chair to refine schedules, discuss work strategy, set up a Spring meeting
  • Work Group Co–chairs contact every member of their Standard Work Group to confirm commitment and meeting schedule
  • Hold one meeting of the Work Group. The Accreditation Self-Evaluation Chair will attend and provide orientation specific to that Standard, answer questions, and collect requests for data.
  • The College President and the Accreditation Liaison Officer, with their counterparts from the other three colleges of the Peralta CCD, will attend and participate in regularly scheduled meetings with the Vice Chancellor, Education Services to respond to district-wide accreditation matters.

 

SPRING 2014

January-February 2014

  • Accreditation Steering Committee meets
  • Co–Chairs hold “launch meeting” for their respective Standards Work Group
    • Confirm schedule of meetings and deadlines
    • Review website access and procedures for posting and online discussion
    • Develop and assign specific tasks for research and writing
    • Invite the Accreditation Self-Evaluation Chair to attend to answer questions and give more explanation
  • Work Group members should expect to spend 2–3 hrs/week for work such as reading, interviews, data analysis, notes, emails, and meeting preparation, and meetings.
  • The Accreditation Self-Evaluation Chair will contact the Accreditation Liaison Officer, administrative Co–Chairs (and other Co–Chairs as available), organize and submit data requests
  • Complete audit of your standard
  • Co–Chairs and anyone else so inspired may suggest reading, planning, research

March 2014

  • Accreditation Steering Committee meets
  • Standard Work Groups meet. The Accreditation Self-Evaluation Chair will attend as needed.
    • Review initial findings related to audit and specific areas of research
    • Identify themes and begin shaping report
    • Determine further data or research needs
    • Set deadline for sharing initial drafts (posted on website by end of April)

Committee members: Prepare for 2-3 hours/week for drafting

April 2014

  • Co–Chairs may meet individually with Work Group members to discuss drafts and suggest development, organization, revision ideas.
  • Accreditation Steering Committee meets
  • Standards Work Groups meet to discuss and share drafts, general progress, posting process and deadline. Troubleshooting, revision suggestions, additional information, etc. The Accreditation Self-Evaluation Chair will attend as needed.

Committee members: Expect to spend 2–3 hours/week for meetings, writing, and consultation (not 10 hours on the Sunday before the deadline, if possible).

May 2014

Accreditation Steering Committee meets

  • Standards Work Groups make revisions as suggested. Work Groups may not meet as a whole, but Co–Chairs will consult and follow–up to make sure members have what they need to complete the tasks by the November deadline.

Committee members: Prepare for approximately 2 hours/week for revisions (depending on how the first draft went). The Accreditation Self-Evaluation Chair available as needed.

June 2014

DEADLINE for all first drafts to be posted for review by the Accreditation Liaison Officer and The Accreditation Self-Evaluation Chair: Monday, June 9, 2014.

SUMMER 2014

  • Standards Work Group members take a breath. They may need to answer a few questions or clarify points, but overall Work Group effort for FY2013-14 is done.
  • The Accreditation Liaison Officer and the Accreditation Self-Evaluation Chair will review posted drafts and prepare for Fall 2014work on the second draft.

 

FALL 2014

August 2014

  • Accreditation Steering Committee meets for all–day retreat to discuss Self Evaluation draft and plan for revisions, documentation, etc.
  • Standards Work Groups meet with the Accreditation Self-Evaluation Chair to address Steering Committee feedback and recommendations before Draft 1 is posted for general review.

September 2014

  • Draft 1 of the Self Evaluation is posted for review by entire college community: faculty, staff, managers, students, and Board members are encouraged to respond with comments and suggestions.
  • Standards Committees meet one more time to discuss and confirm revisions.

October 2014

  • The Accreditation Self-Evaluation Chair will review second draft of the Self Evaluation and submit for editing.
  • The Self Evaluation Draft 2 is posted for review by entire college community: faculty, staff, managers, students, and Board members are encouraged to respond with comments and suggestions.
  • The Accreditation Self-Evaluation Chair will review feedback on the second draft of the Self-Evaluation document, submit for final editing, and recommend to the Accreditation Self-Evaluation Liaison Officer submittal to the College Council for consideration.
  • The College Council will consider the completed Self-Evaluation of the college’s effectiveness in meeting ACCJC Standards and recommend approval by the College President for submission to the Board of Trustees for consideration and approval.

November 2014